The TWAIN blog

I was informed today that part of my role now includes the registration of Substitutes to our district.

I have a lot to say about this but I think it can be summed up in looking at systems. I am a systems-thinker and when I implement an idea, I follow it through as a process to show how the system will work. I have to see it operate and reverse-engineer it to work properly so I try to think of it from the perspective of a new person trying it out. It is time-consuming but in the end, I have an idea of how it will operate for the most basic of users to the advanced one as well.

I don’t think the district wants me to be over Substitutes. I think they just need help developing a system for overseeing how Substitutes are put in to the work force. As much as someone could complain about having a new responsibility to manage that belongs in another department, I actually choose to see this as a blessing! Someone believes in my systems-approach (and thus believes in me) to handle more responsibility to make such a precious commodity work better. I have to choose this perspective because the alternative is to think that someone wants me to do more than just manage the visioneering of technology and actually take on more work because they might think I have nothing to do. I hope this isn’t the case but then no one has told me that this is truth so I am putting my eggs in the basket of hope.

As I look around the web at how other districts do Substitute training, I see that they are copping to the same method as before: scheduled dates of training taking place 2-4 times a year. Large group instruction that is set within the four-walled institution of instruction usually with some sort of snack, a sign-in sheet, and a riveting presentation.

I can see why this system isn’t working.

Subs are in high demand! And they want to come in and work but are restricted to having to attend one set meeting for each semester.

How about offering online video training modules for substitute candidates that allows them to get trained as they become available. Making online training work for the commodity that districts need to help our teachers succeed: Substitutes.

As I said before, I don’t want to think that I have to be responsible for managing subs and for being the human resources department in the future. I am thinking this is a way to help a department move from an antiquated use of time to a system that takes time out of the process by making it work 24/7 to be on their side.

Maybe by doing this, we are helping someone use their time better and the entire process can be handed back to them because it is successfully implemented. Or maybe the Technology Department merges to become the Human & Technology Resource Department??!

Your thoughts? Because mine….are in a deep well of depression right now.

In May, I posted about the idea that web design is about to change to become mostly search-based. Web 3.0 seems to be the start of a more personalized search experience. Web pages will be about search and building a home page that allows for personalized customization. (See post here for further info: http://techxas.edublogs.org/2009/05/26/district-web-page-design-30/)

Twitter looks like it released a new front page that is focused all on…..search.

No more explanations on what Twitter is or can do. No videos about Twitter or how to use it.

The main page of Twitter is now focused on search.

I wonder what other sites will be redesigning soon? Look for more sites to emphasize Search and less emphasis on that distracting content. Simplified web searching!

I wonder how this new design will affect mobile touchscreen devices like cell phones and Apple tablet PCs? How long until the mouse is obsolete?

Also – here’s an update on the new iPhone 4GS.

Google and Microsoft are facing off for your consumer….$s? Nope. Not your cash but your cache. The time spent looking at web pages includes the barrage of embedded advertising you may or may not be aware of. Time spent on web pages means revenue for the companies hosting those links and sites.

But in order to compete with Google, Microsoft has to drop their prices. CNN Money reported today that Microsoft will soon announce that the web version of Office 2010 will be free. This is a direct assault on Google who last week announced that they are going to release a web OS that will be free to compete with other OS’s (SP?) on the market.

Google and Microsoft are tearing it up at each other right now which means some really interesting things for those of us in education who need to provide ways to get students using technology at a small price.

So…let’s do some simple math (because I am a simpleton when it comes to Math).

1 Netbook with a Web-based OS + Web 2.0 Tools + Online Office Suite = Rich, collaborative working tools for the cost of the hardware. A Netbook costs in a range from $100 to about $450 without the cost of the operating system.

Microsoft’s licensing for Windows XP is currently running near $100 per machine because they are pushing Vista on us all. Google releases a FREE Web Operating System which will be available in August.

Throw in some neat Web 2.0 Tools that include document, spreadsheet, presentation tools along with photo, audio, and video editors also available online for free.

Or, get access to Microsoft Office 2010 online (document, spreadsheet, and presentation tools) and throw in the other Web 2.0 tools as well.

And you get a fast track to 1:1 computing for your schools. Prices are dropping on the hardware and the giants of industry are competing by literally throwing their purses to the ground.

But what about network infrastructure? With all this need for Web OS, Web 2.0, and all resources online – how do we get high speed Internet. This is the boom to end the war between all these companies. How will the world access high speed Internet? Will it be owned by the government? Will we be taxed?

Aren’t you glad I have talked about this before? See my previous blog post from Feb 5, 2009 about how Google has been working with Motorola and Microsoft (huh?) to use the old American Broadcast System (pre-digital cable) to funnel GB-TB data lines through our existing cable systems. This old system is owned by the people and for use for the people – you and I. The “white spaces” is the old analog system which is not encumbered with broadcast television frequency and allows for some interesting testing right now to push high speed wireless broadband to any home running that old analog line.

I know. This seems ridiculous right? A little too much of a reach? Kind of like my post from September 8, 2008 about Google releasing a new browser called “Chrome” and how I predicted that they would not make an operating system – but a browser operating system??

What’s next? What’s the next prediction?
Riddle me this – I have to open a spreadsheet program now to access a database. I have to open a separate document program to create a document. I have to open another program for photos and a presentation program to work on a that system.

But what if there was only one program that not only had all these programs running simultaneously but allowed collaboration, sharing, and kept a history for the entire project? What if I didn’t need an office suite but a one-stop shop that let me do everything I needed in one window (whether I used Firefox, IE, Safari, Android, Chrome, etc.) and from whatever web device I had?

I believe this is the next WAVE. How long until Microsoft/Apple starts their own? And will they name it something similar to Wave like Tsunami? Current? Tide?

Google has developed the idea of Wave but they haven’t combined all these elements into the one system yet. I think that may be Wave 2.0 or Apple’s Me 2.0 or Windows 7.5…

Whatever the case will be, it looks like the math problem is more simplified if this is the next evolution:

Netbook/Phone + Web (Wave) = Collaboration All-in-one access point

Is this crystal ball prediction correct? We will have to wait and see….

See previews of Microsoft Office 2010 on my summer tech training site (at the bottom of the page).

This is the one year anniversary of my start date in my current job. It is a time of reflection for me as so much has changed in just one year – for me and the district.

A great experience for me during this was the support I received from the training I received from TCEA’s Technology Director’s Academy. This is a five-day workshop spread across an entire year. The two presenters were Kari Rhame (from Deer Park ISD) and Lori Gracey (from Bastrop ISD and now Executive Director of TCEA) and they provided so much rich content. I call it my “just in time” training because each session met my needs just in time. I learned about staffing, evaluations, budgeting, technology planning, and developing those Big Hair Audacious Goals (BHAGs) early on. I developed my BHAG that continues to drive my focus and plans for the next few years in my role.

In the district, I helped push them toward high-speed Internet and migrating services to the web. We are looking into wireless solutions for accessing resources online. We are evaluating curriculum, looking into research, reading books, listening to podcasts, and developing blogs for principals and librarians.

The district website was redesigned so each department and campus has a web-editor who can make changes from any computer connected to the Internet. We have an online calendar that not only allows us to see events across all campuses, but also allows visitors to subscribe to events through email, text, and RSS. We can even edit online resources from our phones if we need to.

After attending two board meetings, I put together an idea to make more room by removing some older cabinets and cleaning up some wiring. We now have a media cart for the board room that should make presentations easier without having to switch out cables, laptops, and speakers. The system saves space and allows more people in the room.

This year I was able to take 10 people to TCEA – and most of them had never been to TCEA or a conference for that matter. They were exposed not only to the conference and the magnificent exhibit hall; the conference sparked a fire in them that is continuing today. They have had conversations with teachers and administrators about what the world outside of Kerrville is doing and they want to change….everything.

We have tested our 8th graders for NCLB technology applications and that information isn’t just vital for NCLB but it is sparking conversations about how we should be teaching our students. I even tested a few teachers using the tool and that sparked a few more conversations about what is expected of them to know and use in the classroom.

This summer, I have offered some staff development opportunities to learn about all sorts of Web 2.0 technologies, Microsoft Office 2007, and even a book review of current education literature. Participants have been hesitant coming in but leaving with passion and ideas. The best compliment is that they keep returning and wanting more. I’ve had a few tell me that the 3 hour trainings have been the best trainings they have experienced in careers over 20 years long. They like that the trainings don’t dumb them down or make them feel dumb. That they are encouraged not only to use the resources but that the training website points them to finding more training on their own. They like that I tell them not to become experts, but to become resources to find learning online. This is the key to Staff Development 2.0, if you will (I like adding 2.0 or 3.0 to everything).

My job requires me to wear a lot of hats and to balance a lot of information. I have to know hardware, software, web-ware, networking infrastructure, purchasing, federal and state requirements, administrative input, community involvement, etc. I multitask while multitasking on many things all at once. It is never boring! And when I have a moment to dedicate to one project, I take it head on.

I am making change. I am working with district stakeholders to develop a vision for the district that encompasses the history of where they have been and where they want to go. My title is Chief Technology Officer and I have never been thrilled with the title. It is a little intimidating. In my interview, I asked if I could change the title to which they said I could. But I haven’t found a title suiting the job. I do like something incorporating Technology Vision. Maybe adding something from Disney – Imagineer. Ideas?

I say all this to say….this was a great move. I love this job. I love this town. I love how it changes me as it changes with me. It isn’t easy day to day and there are some frustrations here and there. But, I am challenged and I like that. I love it.

Today, I took part in a webinar on Microsoft Live@EDU and their new Exchange Online services for school districts and I was blown away. I was given a preview to a system that changes how we manage information in our districts. The squeaky wheel lost to a cloud today.

If anything – watch their interactive website which includes animated films designed by students. Link is embedded or find here: http://my.liveatedu.com/

Here is what Microsoft says they will provide FOR EACH USER:
25GB of space on SkyDrive (their own individual home folder)
5GB of space in email
Ability to send 20MB per message
Instant messenger (which can be open for staff and not students)
Microsoft Sharepoint services – collaborative documents shared online
A website that includes blogging, calendars, document sharing, etc.
Microsoft Office Live access (Word, Power Point, Excel) online (no installers)
Microsoft Live Search

In other words, a teacher could upload their files to this system and then open rights up to students to view/edit. Teacher and administrators could create folders to share documents and files. The shared folders on our file server migrate up to this system and then we assign rights to the specific folders.

Microsoft Office Live is the web version of Office – Word, Power Point, Excel. Students and staff would have WEB access to these tools without having to install on their own computers.

Total cost for this: $0.00 for hosting. No advertisements on ANY student access service but staff may have Microsoft advertisements (only in top banner of screen). The advertisements aren’t commercials but a banner about a particular Microsoft service.

Positives:
Hosted off-site (no need for a second NOC….or a first NOC for that matter).
Free – and that is free forever (no fee later)
Web access means all materials are online all the time. No second upload for teachers wanting to post documents on their websites. They simply assign rights to their documents in their folders to who they want to view or edit the docs.
Microsoft availability online means kids and staff access Microsoft Office on any computer with Internet connectivity. Same version for everyone.
Built-in Spam and Virus scanner
Leave-ability: Graduates from district take email and info with them. Account goes from district address to @hotmail.com if they want it. All documents and files go with them and out of our control and management
Lots of space gives 30GB of space per user but may be up to 50GB once we get into the Office/Web apps
Private and secure
Collaborative work environments online
Instant Chat
Student websites – Students could make portfolios for classes and be able to share them with future employers/colleges.
Teacher websites – Teachers can generate websites with blogging, calendars, documents, document sharing, etc.
Syncs with our current Active Directory and setup (all current and archived emails with Folders migrate over)
Mobile phone access is built-in via the web
Low maintenance
Low migration issues
Offers ShareView which includes ability to link 15 users for screencasting

Negatives:
Hosted off-site so if the site is down or Internet is down, we are down.
Advertising on some areas (but it is for Microsoft products only)
25GB of space gives freedom to put music, games, etc. in the system. It will be hard to monitor it but we will look into that and how our network access control can help.
Microsoft – most viruses and hacks are targeted at them but in this day and age, we are all targets
Some migration issues. I think if we are to do this, we pay for the advanced migration tools and maybe hire an engineer to come help us migrate it all over. This could be our only cost.

My district uses Active Directory and Microsoft for everything so the migration will be simplified. The presenter in the webinar shared how universities migrate over 30,000 users in a week. We have 710 staff and have not opened up student accounts beyond the high school.

All this said, does the cloud beat the wheel? Do we migrate completely online? This changes cost dramatically but then the money for our own hosting goes to bandwidth. We open the pipeline!

I want to know from others out there who are experiencing this what their thoughts are. Districts, universities, businesses going Web 2.0 cloud – what do you think? Is it worth $0.00 for this??